Meacham Farms and Cabin

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⭐️Meacham Farms and Cabin Rental Agreement

Alan and Lezah Meacham

Gee Rd. Granbury, TX 76049

[email protected]

817-637-3463

In order to book, email the following to [email protected]:

• Renters name
• Renters email address
• Renters cell phone
• Check in date
• Check out date
• Total number of nights renting the cabin
• Number of guests in party

1. Rental Details:

• Exact address will be provided upon booking
• Check-in: Noon
• Check out: 10:00a.m.
• Rental price: $149 per night
• Cleaning Fee: $25.00 per booking
• A key code will be emailed for entrance into the cabin on the morning of arrival.
• The renter is only authorized to be on the premises during the dates predetermined at booking. 

2. Payment Terms:

a. Payment is due at time of booking via PayPal, Zelle, Venmo

3. Occupancy Limits:

a. The maximum number of guests allowed to stay in the property is 4. Exceptions may apply. Check with host before booking.

b. Parties, gatherings, or events exceeding the occupancy limit are strictly prohibited on overnight stays. Weddings and special events may be an exception upon approved consultation only. 

4. Rules and Regulations:

a. Smoking is strictly prohibited inside the property and around patio/pool deck.

b. Pets are not allowed unless specifically agreed upon in writing.

c. Quiet hours are from 11:00p.m. to 7:00a.m., during which noise should be kept to a minimum.

d. Any damage caused to the property or its contents during the rental period will be the renter’s responsibility to repair or replace.

5. Maintenance and Repairs:

a. The renter agrees to maintain the property in a clean and undamaged condition.

b. In the event of any maintenance or repair issues, the renter will promptly notify the property owner or their designated representative.

6. Cancellation Policy:

a. If the reservation is cancelled more than 30 days prior to the check-in date, a full refund of the rental fee will be issued.

b. If the reservation is cancelled between 1-29 days of the check-in date, no refund will be issued.

7. Refund Process:

a. All cancellation requests must be made in writing via email and sent to [email protected]

b. Refunds will be processed within 14 days of receiving the cancellation request.

c. The refund will be issued in the same form of payment used during the booking process.

d. We understand that circumstances may arise that require cancellation and we strive to provide a fair refund policy while also considering the commitment to our business and other renters.

8. Liability and Insurance:

a. The renter acknowledges that they are responsible for their personal belongings and any injuries that occur during their stay (pool area, patio, stairs, sun deck, lake, cabin, yard, dock, boat, kayak, fire pit).

b. The property owner will not be held liable for any accidents, injuries, or damages to the renter or their guests during the rental period.

c. It is recommended that the renter obtains travel insurance to cover any unforeseen events. Weather events do not constitute cancellation outside of catastrophic weather events such as hurricanes, tornadoes, blizzards, and floods.

9. Additional Provisions:

• It is required that life jackets be worn while enjoying the lake. Some life jackets are available to borrow on premises.
• No Lifeguard is on duty at the lake or around the pool. Swim at your own risk.
• No diving. Pool depth is 4 feet.
• Parents with children must supervise their children at all times around the pool, lake, dock, boat house, fire pit
• Don’t run around pool deck or boat dock
• No horseplay
• Don’t use glass around the pool or boat dock
• Appropriate water shoes are suggested around the shoreline/dock area
• Swim sober!
• Remove your trash from around the cabin, pool, dock or shoreline at the end of each day. Bags will be provided. You can set the trash bag on the lower patio for property owners to dispose of nightly.
• If using the shoreline fire pit, a bucket and rake can be found on the lower patio to assist in putting out the fire before retreating to the cabin for the evening. FIRE MUST BE EXTINGUISHED BEFORE LEAVING THE AREA!
• Renter parking is under the barn awning. After parking, follow signs to the cabin entrance that is behind the house.

10. Check out procedures:

• Put full trash bags on the bottom patio for owners to dispose of
• Move all furniture to where it was at the beginning of your stay
• Strip each bed of dirty linens, put used bathroom, pool and kitchen towels and all used linens in the bathtub
• Place all dirty dishes in the kitchen sinks
• Switch off all kitchen appliances, air conditioners, lamps, lights, ceiling fans
• Check that all windows are closed
• Check for your personal items such as phone cords.
• Close front door and outside gates securely

Please review this agreement carefully. 

By sending/receiving payment, both the renter and property owner (respectively) acknowledge and agree to all the terms and conditions outlined in this vacation property rental agreement.

Please feel free to contact me if you have any questions or require further information.

Sincerely,

Meacham Farms and Cabin

Alan and Lezah Meacham